Criminal Public Records Access Policy
The PA Supreme court has adopted an Electronic Case Records Public Access Policy for the Unified Judicial System of Pennsylvania. Because it is not feasible to provide electronic documents that meet the restrictions on access to electronic information by the public required by that policy, criminal case files are no longer available to the public over the web. Public access is still available in person at the Clerk of Court Office. We regret any inconvenience this may cause.
In Cumberland County, an attorney of record or their proxy, can access electronic documents on their Common Pleas cases by logging into PACFile, part of the UJS Portal, located at ujsportal.pacourts.us. Attorneys should login using the same credentials used for annual attorney registration. Proxy users can create their own account using the Create New Account link found at the top of the website and then set-up proxy access to the appropriate attorney. On the UJS Portal, access Help & Support » Reference Documents » PACFile » Common Pleas for additional information on all of these processes.
Please see the controlling portions of the policy below.
ELECTRONIC CASE RECORD PUBLIC ACCESS POLICY
OF THE UNIFIED JUDICIAL SYSTEM OF PENNSYLVANIA
Section 1 DEFINITIONS
A. "CPCMS" means the Common Pleas Criminal Court Case Management System. B. "Custodian" is the person, or designee, responsible for the safekeeping of electronic case records held by any court or office and for processing public requests for access to electronic case records. C. "Electronic Case Record" means information or data created, collected, received, produced or maintained by a court or office in connection with a particular case that exists in the PACMS, CPCMS, or MDJS and that appears on web docket sheets or is provided in response to bulk distribution requests, regardless of format. D. "MDJS" means the Magisterial District Judge Automated System. E. "Office" is any entity that is using 1 of the following automated systems: Pennsylvania Appellate Court Case Management System (PACMS); Common Pleas Criminal Court Case Management System (CPCMS); or Magisterial District Judge Automated System (MDJS). F. "PACMS" means the Pennsylvania Appellate Court Case Management System. G. "Party" means 1 by or against whom a civil or criminal action is brought. H. "Public" includes any person, business, non-profit entity, organization or association. "Public" does not include: 1. Unified Judicial System officials or employees, including employees of the office of the clerk of courts, prothonotary, and any other office performing similar functions; 2. people or entities, private or governmental, who assist the Unified Judicial System or related offices in providing court services; and 3. any federal, state, or local governmental agency or an employee or official of such an agency when acting in his/her official capacity. I. "Public Access" means that the public may inspect and obtain electronic case records, except as provided by law or as set forth in this policy. J. "Request for Bulk Distribution of Electronic Case Records" means any request, regardless of the format the information is requested to be received in, for all or a subset of electronic case records. K. "UJS" means the Unified Judicial System of Pennsylvania. L. "Web Docket Sheets" are internet available representations of data that have been entered into a Unified Judicial System supported case management system for the purpose of recording filings, subsequent actions and events on a court case, and miscellaneous docketed items.
Section 2 STATEMENT OF GENERAL POLICY
A. This policy covers all electronic case records. B. The public may inspect and obtain electronic case records except as provided by law or as set forth in this policy. C. A court or office may not adopt for electronic case records a more restrictive access policy or provide greater access than that provided for in this policy.
Section 3 ELECTRONIC CASE RECORD INFORMATION
EXCLUDED FROM PUBLIC ACCESS
The following information in an electronic case record is not accessible by the public: A. social security numbers; B. operator license numbers; C. victim information including name, address and other contact information; D. informant information including name, address and other contact information; E. juror information including name, address and other contact information; F. a party's street address, except the city, state, and ZIP code may be released; G. witness information including name, address and other contact information; H. SID (state identification) numbers; I. financial institution account numbers, credit card numbers, PINS or passwords used to secure accounts; J. notes, drafts, and work products related to court administration or any office that is the primary custodian of an electronic case record; K. information sealed or protected pursuant to court order; L. information to which access is otherwise restricted by federal law, state law, or state court rule; and M. information presenting a risk to personal security, personal privacy, or the fair, impartial and orderly administration of justice, as determined by the Court Administrator of Pennsylvania with the approval of the Chief Justice.